Standard Operating Procedures (SOP): Definition, Functions, and Types

standard operating procedures definition functions and types

standard operating procedures definition functions and types

One of the responsibilities that businesses and organizations must bear is the responsibility to maintain the appropriate standard operating procedures. Because every business, regardless of its size, requires a reference for carrying out the duties and functions of each component.

As a result, it is critical to comprehend the definitions of standard operating procedures, functions, and types. Because the benefits of this SOP can simplify, if not completely order, the work being performed.

What exactly is a Standard Operating Procedure (SOP)?

This standard operating procedure is a documented procedure that businesses and organizations must own. Additionally, it can ensure greater consistency in the products and services delivered.

Additionally, it demonstrates to employees how to adhere to established regulations and operational standards. Even this SOP is capable of taking over and serves as a useful document for regulating the entire process.

Because this reference is extremely effective at communicating changes in the management of employee performance. So that the business can achieve its objectives in the most efficient manner possible.

The Standard Operating Procedure’s Purpose

The purpose of developing standard operating procedures is, of course, to improve communication about the fixed standards and details of each repetitive work activity performed in an organization or company.

Thus, the SOP can serve as a more effective guide for achieving high performance. Additionally, to save money, to improve coordination between fields and employees, and to make supervision easier.

Standard Operating Procedures

After understanding the meaning of standard operating procedures, it is critical to understand how SOPs aid in the accurate communication of organizational activities. The following are some of the functions of SOPs:

  • Communication, the primary purpose of this SOP, can be used as a tool for communication. This will be critical if policies relating to new operating procedures and processes for employees are updated.
  • Consistency, one of the functions of enforcing SOPs is to ensure consistency in the performance of specific tasks and activities.
  • Reduced Errors, the existence of this SOP can also help prevent errors, as it details all of the rules for performing this task.

Standard Operating Procedures are Classified into The Following Categories

When implementing existing SOPs, it is necessary to understand the various types of SOPs available, in order to better comprehend the meaning of standard operating procedures, namely:

  • The nature of the activity is classified into two categories: technical standard operating procedures and administrative standard operating procedures.
  • The activity is classified into two sizes: micro SOPs and macro SOPs.
  • Additionally, this type of activity is classified into two categories: specific SOPs and generic SOPs.
  • The degree of completion of this activity is classified as final SOP or partial SOP.