How to Create Correct and Simple Standard Operating Procedures (SOPs)

How to Create Standard Operating Procedure

How to Create Standard Operating Procedure

SOP, or Company Operating Standards, is a system that many businesses use as a reference. This is an important reference to ensure that the system is more aligned with the company’s vision and mission, resulting in maximum performance and achievement.

As a result, it is critical to understand how to correctly create operational standards (SOPs). Furthermore, this SOP can aid in the smooth operation of operational activities.

How to Create Correct Standard Operating Procedures (SOPs)

So, here are some methods for correctly implementing standard operating procedures:

1. Create a SOP Drafting Team

We recommend that before creating SOPs, a SOP drafting team be formed. You can select people with writing skills or experience compiling SOPs.

Furthermore, ensure that each compiler member understands how the SOP works so that they can contribute ideas to this preparation.

2. Determine the Goal of Creating SOPs

The next step is to establish the objectives to be met so that the operating standards that will be used can be implemented. Employees who work in order to comply with the applicable SOP rules will find this easier to understand and apply.

3. Data Collection and Analysis

Before implementing the SOP, the team should conduct an overall review of the company’s work system. Interviewing related parties and gathering detailed data are two examples. This, of course, is used to determine whether it is complete or if anything else needs to be added before it can be launched.

You can also run a test with a few employees to see if it is simple to understand. As a result, this test can assist in obtaining information about errors and deviant behavior.

4. Create a Preliminary Strategy

The next step in developing operational standards is to create an initial SOP design that adheres to the standard operating form. Is it in the form of a flowchart, simple steps, or by including images and videos? Of course, this can be tailored to the company to make it more understandable and less boring.

5. Conducting an Overall Assessment

To make the preparation of SOPs more mature, an evaluation should be carried out with participation from all levels of the company. In order to create efficient and effective operational standards, ensure that the SOP is free of errors and flaws, and be open to suggestions and constructive criticism.

Evaluation can be done internally or externally to maximize results. Adding a team of consultants or advisors, for example.

6. SOP Simulation and Correction

This preparation process necessitates a simulation before it is approved, so that any inconsistencies can be addressed. As a result, the drafting team will be able to correct any deficiencies or errors in operational standards.

Every company, whether manufacturing, service, profit, or non-profit, must have a reference in order to carry out each of its operational activities. So that when compiling this, one can focus on examples of correct standard operating procedures as well as the principles of its preparation.

Principles of SOP Preparation

It is necessary to pay attention to the principles of preparation when developing standard operating procedures in order for them to be more effective and easier to implement. Some of the principles to consider when creating SOPs are as follows:

1. Be efficient and effective

When developing SOPs, keep the level of effectiveness and efficiency in mind. So that there are no impediments or confusion in carrying out the company’s operational activities.

2. Simple and straightforward

The second principle in developing this SOP is that it should be simple to understand and clear, making it easier for employees to learn. Furthermore, SOPs must be simple for employees to follow in order for them to work efficiently.

3. Binding and Dynamic

Existing SOPs should be appealing so that they cannot be arbitrary, and all company activities should be carried out in accordance with existing procedures.

Furthermore, it is dynamic, which will be beneficial in the event of changes or revisions both internally and externally. This makes carrying out the company’s operational activities easier.

4. Create a Preliminary Plan

The following step in developing operational standards is to create an initial SOP design that adheres to the standard operating form. Is it in the form of a flowchart, simple steps, or by including pictures and videos? This can, of course, be tailored to the company to make it more understandable and less boring.

5. Conducting an Overall Evaluation

In order for the preparation of SOPs to be more mature, an evaluation should be conducted with participation from all levels of the company. In order to create efficient and effective operational standards, ensure that the SOP contains no errors or flaws, and be open to suggestions and constructive criticism.

Evaluation can be done internally or externally to maximize the results. Adding, for example, a team of consultants or advisors.

6. Simulation and SOP Fixing

This preparation process necessitates a simulation before it is approved, so that if something is not appropriate, it can be reviewed. So that the drafting team can correct any deficiencies or errors in operational standards.

Every company, whether manufacturing, service, profit, or non-profit, must have a reference in order to carry out its operational activities. So that when compiling this, one can pay attention to examples of correct standard operating procedures as well as the principles of its preparation.

Principle of SOP Preparation

It is critical to pay attention to the principles of preparation when developing standard operating procedures so that they are more effective and easier to implement. The following are some of the principles to consider when creating SOPs:

1. Have Efficiency and Effectiveness

When developing SOPs, it is critical to consider the level of effectiveness and efficiency. So that there are no impediments and no confusion in carrying out the company’s operational activities.

2. Simple and clear

The second principle to consider when creating this SOP is that it should be simple to understand and clear, making it easier for employees to learn. Furthermore, SOPs should be simple for employees to follow so that they can work efficiently.

3. Dynamic and Binding

Existing SOPs should be appealing in nature so that they cannot be arbitrary, and so that all company activities can be carried out in accordance with existing procedures.

Furthermore, it is dynamic, which will be useful in the event of changes or revisions both internally and externally. This makes it easier for the company to carry out its operational activities.

Banner-ireap-lite-free